Topic?		Title: Public health offices in crisis mode
Target group:		Date:

                    

Alerts

☐   Rules for receipt of alerts (via on-call service?)

☐   Checklist for first recipient of alert/on-call service

☐   Alert list (scenario-dependent)

☐   Internal alert list for the public health office

☐   Notification list for external contacts 

Rules for access to public health office

☐   Persons authorised to access

☐   Organisational arrangements for access (which routes, location of key cabinets etc.)

Organisation

☐   Define structure and scope of roles

☐   Take into account integration of the crisis/work team into the crisis team structures of the region

☐   Take into account the unfolding situation when setting up the team

☐   Define tasks and agree these with heads of institution

☐   Define processes/channels of communication

☐   Define regular procedures e.g. discussions of the situation (schedule)

☐   Define specialised areas of work, assign personnel and determine responsibilities

 

Human resources

☐   Overview of roles to be assigned

☐   Overview of available staff

☐   Staff planning overview

☐   Specimen of duty roster

☐   Overview of staff presence 

☐   Involvement of staff council 

☐   Overtime arrangements, ban on leave

☐   Foreign language skills of staff

☐   Staffing of hotline, if applicable

☐   Administrative support (staff deployment, duty scheduling)

☐   External consultants from other authorities and institutions 

Team leadership

☐   Select personnel, think about deputies 

☐   Draw up checklist for tasks

☐   How will task control be performed? 

Situation reports 

☐   Identify and train suitable staff

☐   Available data from existing sources

☐   Specimen mission diary (link to template) 

☐   Specimen situation report

Infrastructure (rooms, technology)

For details see separate checklist

☐   Room plan

☐   Technical equipment

☐   Alternative location

  

Organisation  

Technical content, FAQs

☐   Responsible for preparing content

☐   Sources (RKI, BMG, WHO etc.)

☐   Preparation of handouts for workstations/updates

Staffing of hotline

 ☐   Professional support (external staff, contract workers if possible)

☐   Staffing of hotline (shift change every 4 -6 hours) 

☐   Duty roster

 

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