Topic?	Title:	Infrastructure and resources in the crisis team
Target group:		Date:

                                                        

Rooms

☐   Prepare room for the work of the team

☐   Prepare room for discussions of the situation

☐   Prepare IT equipment

☐   Organise keys

IT equipment

☐   Provide additional i-workstations (notebooks)

☐   Install copier and printer near the team room

☐   Have the beamer ready

☐   Set up group mailbox for the team

☐   Create a central data directory

☐   Create accounts by function

☐   Set up access to Twitter and Facebook and check availability at the workplace

☐   Redundant IT connection independent of the in-house network

Telephone and fax

☐   Have special telephone connections ready for crises

☐   Have special fax connections ready for crises

☐   Define and communicate point of availability of team

☐   Staffing to ensure point of availability of team 

☐   Set up answering machine for point of availability of team

☐   Set up hunt group for a hotline (with answering machine)

☐   Make technical preparations for call forwarding (handling instruction)

☐   Have telephone set ready for conference calls

☐   Create redundant telephone facilities (landline independent of in-house network and/or additional mobile phones - prepaid, to be activated in case of emergency) 

Office equipment/technology

☐   Board, flipchart for presenting the situation

☐   Whiteboard for team room

☐   Board for documenting tasks

☐   Install copier and printer near the team room

☐   Cloakroom lockers for external staff

☐   Hang clocks in team room

Materials

☐   Provide basic office supplies

☐   Presentation case

☐   Crockery, glasses, coffee machine

☐   Maps (possibly electronic)

Templates

 ☐   Prepare distribution lists and update them in an emergency

☐   Template for memos

☐   Template for mission diary

☐   Template for minutes

 

Institution:		Version:
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